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Information for Preuss Staff & Faculty

The sections below contain forms, how to documentation, and frequently asked questions for each of these roles at the school.

Front Desk FAQs

Important Reference Documents

Field Trip Information

  • All field trips need to have a fully filled-out bucksheet sent in for approval at the weekly Admin Meeting before they can be added to the Master Calendar and set in motion. 
  • Permission slips must be sent home to parents for signatures and submitted to attendance for every student. Link to permission slip here.
  • Excuse from class slips can be attained from the front office and must be signed by all of the students' teachers in order for students to attend the field trip.  

Frequently Asked How-Tos

How to Submit an Activity Reservation/Field Trip Request Form

Finance

For all staff:

If you need to process a reimbursement, please use the appropriate tutorial after submitting an Order Form.
Extras: 
 

Information for Substitutes

Important Contacts:

  • Dial extension directly from classroom phone
    • Front Desk: x23000
    • Executive Assistant: x22282
    • IT: x22007
      • For IT troubleshooting and assistance, please see the IT section of this page

Taking Attendance

  • Class attendance should be taken within the first 10 minutes of each class. For blocks 1 and 5, attendance rosters should be held until 9:45am (Mon-Thurs)/ 11am (Friday) to ensure that any students that come late are not marked absent. 
  • If you need to make any changes to your submitted roster or have any questions about attendance, please call the Attendance desk at ext 20311 or email allie@ucsd.edu. 

General Information for Preuss Employees

General information for staff: blink.ucsd.edu

 

Important Reference Documents

How to Submit an Activity Reservation/Field Trip Request Form

Frequently Asked How-Tos

Field Trip Information

  • All field trips need to have a fully filled-out bucksheet sent in for approval at the weekly Admin Meeting before they can be added to the Master Calendar and set in motion. 
  • Permission slips must be sent home to parents for signatures and submitted to attendance for every student. Link to permission slip here.
  • Excuse from class slips can be attained from the front office and must be signed by all of the students' teachers in order for students to attend the field trip. 

Human Resources

All Employees

New Employees

Benefits

Payroll/Timekeeping

Incident Report/Workers Compensation

Medical/Personal Leave

Annual Performance Appraisal


 

Information Technology

For all staff:

For Classrooms

How to contact IT for assistance

  • Phone: dial x22007
  • Preuss IT Ticketing portal
  • Ticketing software email: tech(at)preuss.ucsd.edu
  • Teams: Daryl Rysberg or Eliana Calderon (be sure to check our status)

Registrar

Scholar Attendance

Attendance and Transportation Contact Info

Daily Class Attendance Taking

  • Attendance must be taken every day for every class. Initial class attendance should be taken in the first 15 minutes of each class. For blocks 1 and 5, all students that come in between the start of class and 9:30am (10:45am on Friday's) should be marked tardy. After that time, the Attendance Coordinator will change their absence codes and add a note in Aeries. If there are any discrepancies, please reach out to the Attendance Coordinator via email or phone to discuss. 

Weekly Attendance Reports

  • Every week, you will be asked to verify your daily attendance records via DocuSign. It is mandatory that you sign and complete each one in a timely manner. If you are not receiving DocuSigns for any reason, please reach out to the Attendance Coordinator to correct the information as soon as possible. This information is required for our yearly attendance audits, and failure to produce a signed Weekly Attendance Report reflects poorly on our scoring. 

Monthly Attendance Reconciliation

  • Monthly attendance reports are generated every 20 days and are sent to the district for Pupil Accounting purposes. By the final day of the attendance month, all unverified absences must be reconciled by EOD by the Attendance Office. To do so, the Attendance Office will send out daily Single Period Absence Verification forms to teacher mailboxes that need to be verified and returned as soon as possible. These forms are only given out when a student is only marked absent for one class. 
    • In order to reduce the number of Single Period Absence Verification forms you receive, please ensure that any students that come late are marked tardy accordingly and if you know one of your students is in another class/counseling session/etc that they are not marked absent.

Independent Study Contract Info

  • Independent Study Contracts provide an individualized education plan for students that are out for a predetermined excusable reason. Completion of the assigned work counts for attendance and class credit. All Independent Study requests are approved at the discretion of the Principal and affect the School’s funding.  
    • Teacher Responsibilities for ISC
      • When the Independent Study Contract is approved, the contract is sent via DocuSign to all of the people involved in the contract, including all of the student's teachers. At this stage, teachers are responsible for signing the contract in a timely manner. 
      • Once the contract is completely signed, an Assignment Contract is created via Google Docs, and the student and teachers are given access. Teachers are responsible for adding at least one assignment to the contract per class.
        • This must be done within 3 days of the contract's creation. 
        • Each assignment needs to have a due date and a numerical point value for credit. 
          • On the due date of the assignment, denote "Credit" or "No Credit" on the contract. If credit is given for the work, a percentage or grade must be listed on the assignment. Simply noting "Credit" is insufficient; there must be a numerical point value for an assignment that a student is receiving credit for. 
For more information about attendance accounting, attendance forms, and Independent Study Contracts, click the link here. 

Volunteer Coordinator

Aeries Parent Portal

ENGLISH Instructions: How to use the Aeries Parent Portal site

SPANISH Instructions: How to use the Aeries Parent Portal site

BoxTops for Education

ENGLISH Instructions: How to use the BoxTops mobile app

SPANISH Instructions: How to use the BoxTops mobile app

Purchasing a PTA Membership

A PTA membership can be purchased in person or online.The membership for the entire year is $12 (+ $1 service fee if you sign up online). You may make a donation to the PTA through this site or through the QR code below. Your donation will go to the PTA to assist with activities for the different clubs, for the 12th grade graduation, and other school activities.

PTA-QR-code.png

 

 

 

Volunteer Clearance

Before someone can officially start volunteering at The Preuss School, they must complete a clearance process that consists of a TB risk assessment, an orientation, signing UCSD policy forms, providing proof of COVID-19 vaccination compliance, take two assigned CANRA trainings, and complete a LiveScan. To begin the clearance process, please have interested volunteer applicants complete the application on our website: Volunteer Opportunities at The Preuss School

PTA Donation Request Form

The Preuss School PTA fundraises year-round to support various programs. Students, staff, Preuss clubs, and/or grades interested in receiving funding to support an activity must follow the following guidelines to be considered. Applications are reviewed on a monthly basis. Deadlines are outlined in The Preuss School PTA: Donation Request Form.